Computer Operation for Beginners - Microsoft Word
What is Microsoft word for windows?
This is a word processing package which deals with writing, editing and production of letter through the use of computer programmes.
Example of word processing packages
1. Microsoft Word
2. Word Star
3. Multimate Advantage 3.6
4. Word Star Professional 2000
5. Word Perfect.
techniques for the mouse
There are several types of mouse actions that control a computer.
POINTING:- means moving the mouse so that the mouse pointer is positioned at the appropriate position on the computer screen.
CLICKING:- means pressing and releasing a mouse button
DOUBLE CLICKING:- means pressing and releasing the mouse button in two quick succession
DRAGGING:- means holding down a mouse button while you move the mouse.
Starting Microsoft Word for Windows
A Using Start Programs Menu
1. Click Start
2. Point to Programs
3. Point to Submenu name
4. Click Microsoft Word
B. Using start - run command
1. Click Start
2. Click Run
3. Type Winword in Open
4. Click Ok
The microsoft word window
Title Bar: A title bar appears at the top of the Microsoft Word window.
Menu Bar: Below the Microsoft Word window title bar is the menu bar which lists the names of nine menus each containing commands that you use to give instructions to word
TOOLBARS: Below the Menu bar, Word provides buttons on two or more rows of toolbars that you can use to select commands quickly without opening a menu or dialog box. Some represent common program operations and some allow you to create simple shapes.
INSERTION POINT: A vertical blinking bar on the Word screen that shows you location in a document.
HARD RETURN: This is the process whereby the insertion point returns to start a new line by pressing the ENTER key
SOFT RETURN: This is the process whereby the insertion point returns voluntarily to start a new line.
CREATING A DOCUMENT
You can create a document from scratch
To create a document
1. From the File Menu, choose New
2. Under New, make sure the Document option button is selected
3. Choose Ok
USING THE STANDARD TOOL BAR
1. Clicking the New button on the Standard Toolbar
OPENING A RECENTLY CLOSED DOCUMENT
1. From the bottom of the File Menu, select the document you want to open
OPENING AN EXISTING DOCUMENT
1. On the Standard Toolbar click the Open button
2. From the File Menu Choose Open
3. In the open name box, type or select the name of the document you want to open
4. choose open
CLOSING A DOCUMENT
1. From the File Menu, choose close
SWITCHING TO A DIFFERENT OPEN DOCUMENT
Do the following
1. if you can see part of the document you want to switch to, click anywhere in the window
2. From the window menu, select the document you want to work with
NOTE: The document becomes the active document and is displayed on top of other open documents.
SAVING A NEW, UNNAMED DOCUMENT
Saving means storing a copy of a document on a disk.
To save a new, unnamed document
a. From the file menu, choose Save As
b. From the Save As dialogue box displayed, type a name in the File Name box
c. Click save
NOTE: To save a document in a current drive, click the "save in" window and select the name of the drive and click save
SAVING AN EXISTING DOCUMENT
On the standard toolbar, click the Save button. OR
From the File Menu, choose Save
SAVING ALL OPEN DOCUMENTS
To save all open documents
From the File Menu, Choose Save All.
If any open documents have not been saved before, word displays the Save As dialog box so that you can name them.
TO QUIT WORD (EXITING)
1. From the File menu, select exit.
USING THE FONT COMMAND (FORMATTING DOCUMENT)
CHANGING TEXT COLOUR
1. Select the text you want to change.
2. from the Format Menu, choose Font
3. Select the Font Tab
4. In the color box, select the colour you want
5. Finally, click ok
APPLYING OR REMOVING CHARACTER FORMAT
1. Select the text you want to change or position the insertion point where you want to begin typing text with new formats
2. On the formatting toolbar, do any of the following
• to change the font or font size, select a font name or font size in the font box or the font size box, or type a font name or font size and then press ENTER.
• to add or remove bold, italic, or underline, click the Bold, Italic or Underline button.
3. Finally, click ok
CENTERING OR ALIGNING TEXT
To center or align text
1. Select the paragraphs you want to center or align\
2. On the formatting toolbar, click the button for the alignment you want. You can apply or remove other character formats, such as hidden text, color, superscript and subscript, and spacing between characters by using the Font command on the Format menu.
1. Click the Format menu
2. Click Font. The font dialog box appears. Under the font box, select a font. Under the size box, select the size of font you want
3. Click the Ok button
TO CHANGE THE CAPITALIZATION OF TEXT
1. Select the text you want to change
2. From the Format menu, choose change case
3. Select the option you want, and then choose the ok button
ZOOMING WORD SCREEN
1. From the View menu, choose zoom
2. Select the percentage desire
3. Finally, click ok
REPLACING WORDS
1. From the Edit menu, choose Replace
2. Two boxes appears i.e "Find What box" and "Replace with box"
3. In the Find What Box, input the word to be replaced
4. In the Replace with box, input the word
5. Click replace all
6. Click ok button and finally click close button
PRINT PREVIEW: Print preview shows entire pages of a reduced size so that you can view one or more pages at a time.
To Switch to Print Preview
1. Click the print preview bottun on the tool bar OR
1. Click file menu
2. Click print preview
NOTE: To leave the print preview window, click on "Close print preview" on top of the print preview bar
TO MOVE OR COPY TEXT AND GRAPHICS BY USING THE STANDARD TOOLBAR
1. Select the text and graphics you want to move or copy
2. Do one of the following
3. To move the selection, click the cut button on the standard tool bar
4. To copy the selection, click the copy button on the standard toolbar
5. Position the insertion point in the new location
6. On the standard tool bar, click the paste button
NOTE: MS Word can automatically adjust the spacing around the text you insert or delete.
TO INSERT PAGE NUMBER
1. From the Insert menu, choose Page Numbers
2. Under Position in the dialog box that appears, select the position where you want the page number to appear i.e Top and Bottom
REMOVING PAGE NUMBERING ALREADY IN A DOCUMENT
1. From the View menu, choose header and footer
2. Highlight the page number, then press delete key
3. Finally click the close button on the header and footer. OR
1. Double click the dimmed page number
2. Highlight the page number, then press delete key
3. Finally, click the close button on the header and footer.
CHANGING LING SPACING
1. Select the paragraph whose line spacing you want to change
2. From the Format Menu, choose Paragraph
3. Select the indent and spacing tab
4. In the line spacing box under spacing, select the type of line spacing you want.
5. Choose the ok button
CREATING A HEADER OR FOOTER
A header is text or graphics that appears at the top of every page. A footer appears at the bottom of every page. Footers are different from footnotes
TO CREATE A HEADER OR FOOTER
1. From the view menu, chooser header and footer
2. When word displays the header and footer toolbar, click the switch between header and footer button to move to the header or footer area.
Text and graphics in the document are visible, but dimmed. To display or hide the document text, click the Show/Hide Document Text button.
3. Insert text, page numbers, the current date, the current time.
4. To return to the document, choose the close button on the header and footer toolbar or double click in the main text area.
TO CREATE DIFFERENT HEADER OR FOOTERS FOR ODD AND EVEN PAGES
1. From the view menu, choose header and footer.
2. On the header and footer toolbar, click the page setup button
3. Select the layout tab
4. Under header and footers, select the different odd and even check box, and then choose the ok button. Word applies the option to the entire document
5. Click the show previous or show next button to move to an even header or footer, and then create the header or footer you want to appear on each even-numbered page.
6. Click the Show Next button to move to an odd header or footer and then create the header or footer you want to appear on each odd-numbered page.
7. To return to the document, choose the Close button on the Header and Footer toolbar or double-click in the main text area
SETTING MARGINS
To set a margin with the page setup command.
1. Select the text whose margins you want to change, or position the Insertion Point in the section whose margins you want to change
2. From the File menu, choose Page Setup
3. Select the Margin Tab
4. Do one or more of the following
• To change the size of the margins, type or select the measurement for the margin you want to adjust in the Top, Bottom, Left or Right box
• In the Apply to box, select how much of the document you want to apply the new margin settings to and then choose the ok button
PAPER SIZE AND PAGE ORIENTATION
Word has two paper orientations: Portrait (vertical) and Landscape (horizontal). You can change the paper size and page orientation for a section or the entire document.
TO INSERT THE PAPER SIZE AND PAGE ORIENTATION
1. Select the text or position the insertion point in the section you want to change
2. From the file menu, choose page setup
3. Select the paper size tab
4. Do one or both of the following
5. In the paper size box, select the paper size on which you want to print. To use a custom paper size, type or select the measurement you want in the width and height boxes
6. Under orientation, select the Portrait or Landscape option button
7. In the apply to box, select how much of the document you want to print on, the select paper size or in the selected orientation and then choose the Ok button.
INSERTING SYMBOLS
1. Position the insertion point where you want to insert the symbol
2. from the insert menu, choose symbol
3. in the font box, type or select the font that contains the symbol you want to insert
4. Double click the symbol character you want. Word insert the character in the point size of the text that preceded the insertion point
5. To insert another symbol, position the insertion point in the document and then repeat step3
HOW TO INSERT PICTURES
1. Position the insertion point where you want the picture to appear
2. From the insert menu, choose pictures
3. From the sub menu, select clip art then select the picture you want. The picture is displayed in the preview box
4. Click insert button. To insert the picture in your document.
TO SPELL CHECK
1. Click the tools menu
2. Click spelling
The spelling dialog box appears. Do the following
• Choose ignore if the word is correct but is not recognize by the spellchecker
• Select the possible suggestions offered by the spellchecker and click replace to replace the incorrect word in the document.
TO CHECK GRAMMAR
1. From the tools menu, chose grammar
2. If word finds a sentence with questionable grammar or style, it displays the sentence in the grammar dialog box. Do the following:
• To accept the suggested edit or change, choose the change button
• change the sentence, edit the sentence in the sentence box
• Ignore the grammar, choose the ignore rule button.
• Continue the grammar check with the Next Sentence, choose the Next Sentence button.
3. To return to your document when you finish checking grammar, choose the ok button or the yes button
TO CREATE A TABLE
1. From the table menu, choose insert table
2. in the number of columns box, type or select the number of columns you want
3. in the number of rows box, type or select the number of rows you want
4. choose the ok button.
HOW TO PRINT YOUR DOCUMENT
1. From the file menu, choose print
2. The print dialog box appears. Do one of the following
- Under range, select all if you want to print all the pages of your document
- Select current page if you want to print the page that contains the insertion point
- Select pages if you want to print selected pages of your document
3. Under the copies box, type or select the number of copies you want to print
4. Choose the ok button.
Omijie Ehis is a computer/IT specialist. He his the head of a highly motivated team of IT professionals who pioneer the use of computer technologies in all aspect of life to make life easier.
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